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Durbar Move: Chief Secretary for digital shifting of official records

SRINAGAR

Chief Secretary BVR Subrahmanyam chaired a high-level meeting here this morning to take a comprehensive review of the arrangements for bi-annual Durbar Move.

The meeting was informed that as per the orders already issued by the General Administration Department (GAD), the offices observing 5-day week shall close in Srinagar on 26 October 2018 after office hours and offices observing 6-day week shall close on 27 October 2018 after office hours. All the offices will reopen in Jammu on 5 November 2018.

The meeting was told that adequate arrangements are in place for ferrying of official records and transportation of employees on October 27th, 28th and 29thand November 3rd and 4th. Only one-way traffic from Jammu to Srinagar will be allowed during these five days.

Secretary, Information Technology, Saugat Biswas informed the meeting that the IT Department is working towards installation of dedicated computers in each Department at the Civil Secretariat, both at Srinagar and Jammu, to avoid wear and tear during physical transportation of computers with bi-annual Durbar Move.

The Chief Secretary directed that each Department should be provided with External Hard Drive by the IT Department for shifting of records in digital format. He said from the next year minimum movement of files will be ensured and most of the records shall be shifted in digital format.

Secretary IT further informed that from the next Durbar Move, the WiFi and networking equipment won’t be shifted during Durbar Move as Civil Secretariat Jammu and Srinagar shall be provided with dedicated WiFi facilities.

Chief Secretary directed the IT department to ensure that LAN/Internet connections in Jammu Secretariat are fully functional by the time move offices reopen there.

To ensure smooth movement of Durbar Move convoy, the Chief Secretary instructed BEACON and NHAI authorities to ensure good condition of Srinagar-Jammu National Highway, especially on Banihal-Nashri and Chenani-Udhampur sections.

The meeting also took a holistic review of security, availability of trucks and buses, recovery vans, mobile workshops, health facilities and ambulances along the highway.

Chief Secretary instructed putting in place all necessary measures including security escort to ensure smooth movement of Darbar move vehicles up to their respective destinations. He instructed that extra buses and trucks be kept available during the move days besides the adequate number of cranes, mobile workshops, recovery vans, medical mobile teams, ambulances be deployed en-route along with necessary equipment and staff to meet any exigency.

Chief Secretary asked Food, Civil Supplies and Consumer Affairs department to issue temporary ration cards and gas connections to move employees for their Jammu stay and to ensure timely supply of rations besides, directing the concerned departments to ensure complete sanitation, availability of electricity and potable drinking water in all residential colonies of the move employees. He said the employees moving to Jammu should be provided new Ration Cards on the production of their official Identity Card alongwith a self-declaration regarding number of family members.

Chief Secretary also asked concerned officers of the Estates department and Jammu Municipal Corporation to inspect employee residential colonies and ensure that necessary facilities were in place including cleaning up water storage tanks and launching intensive sanitation drives in all colonies.

Director Estates informed the meeting that in addition to around government 3000 flats available for housing move employees, the Estates Department is hiring around 1200 hotel rooms, 150 JKTDC rooms at TRC Jammu and 280 private houses.

He also directed for adequate deployment of security in all residential colonies both in Srinagar and Jammu.

Financial Commissioner Housing & Urban Development, A K Agarwal; Principal Secretary, Home, R K Goyal; Principal Secretary Transport, Dr Asgar Hassan Samoon, Principal Secretary to the Governor, Umang Narula; Principal Secretary, Estates, Rohit Kansal; ADGP Law & Order, Muneer Ahmad Khan; Divisional Commissioner Kashmir, Baseer Ahmad Khan; Commissioner Secretary, General Administration Department, Hilal Ahmad Parray; Commissioner Secretary; Consumer Affairs & Public Distribution, Dr Abdul Rashid; Secretary, PHE, Irrigation & Flood Control, Farooq Ahmad Shah; IGP Kashmir, SP Pani; IGP Traffic, Basant Rath; IGP Security, Alok Kumar; Secretary, Information Technology, Saugat Biswas; DDC Srinagar, Dr Syed Abid Rasheed; Managing Director, JKTDC, Asif Hamid Khan; Director Estates, Tariq Ahmad Ganai; Director Information, Tariq Ahmad Zargar, Director Finance (Budget), Imtiyaz Ahmad and officers from SRTC, Health, PDD, Fire & Emergency Services, SMC, BEACON and others including representatives of Civil Secretariat Employees Unions were present at the meeting.

Divisional Commissioner Jammu, Sanjeev Verma; IGP Jammu, SDS Jamwal; DDC Jammu, Ramesh Kumar, Commissioner JMC and other concerned officers from Jammu attended the meeting through video-conferencing.

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